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DIRECTOR OF BUSINESS - BUDGET, PURCHASING & POSITION CONTROL

Under the direction of the Assistant Superintendent-Business Services, plan, organize, control and direct budget, position control, and purchasing; develop, control and analyze position control and assigned budgets; assure purchasing services are provided in a cost-efficient, legal and timely manner; prepare financial and budget reports required by the State, administration, federal agencies and the Board; supervise and evaluate the performance of assigned personnel Essential Functions: ESSENTIAL DUTIES:Plan, organize, control and direct budget, purchasing and position control; develop and implement budget guidelines, time lines, policies and procedures; assure functions comply with Board policy and procedures, Education Code, union contracts and labor codes; analyze and review budgetary and financial data; monitor, control and authorize expenditures in accordance with established limitationsDevelop and control the District's budget in collaboration with the Assistant Superintendent; coordinate preparation and management of categorical budgets with program managers and school sites; work with other administrators on the review of charter budgets; direct and monitor District budget management activities; provide financial management for District fundsPlan, organize and implement long and short-term programs and activities designed to enhance assigned budgets and financial and accounting activities; develop and implement internal controls and systems as they relate to budgets, purchasing and financial reportingPerform research and direct the preparation and maintenance of a variety of financial and statistical reports, records and files related to assigned activities and required by the State, administration, federal agencies and the Board; complete annual budget and interim financial reports and required County forms; provide technical expertise, information and assistance to the Assistant Superintendent, site staff and others regarding assigned budgets and related programsPlan, organize, control and direct the purchasing functions of the District; assure services are provided in a cost-efficient, legal and timely manner; develop and implement procurement policies and procedures in accordance with State, Federal and school district laws and regulationsReceive and review requisitions for adequate data and authorization; receive price quotations from vendors; compare price and value to determine cost-effective purchases; examine and approve purchase orders for district supplies and equipmentDevelop and maintain a follow-up and reporting system on purchase orders; coordinate resolution of discrepancies in purchase orders, shipments, receiving and billing between vendors and sites; prepare periodic and special reports related to purchasing activitiesDirect, develop and evaluate bid specifications, contracts and leases; prepare bid advertisements; receive, open and tabulate vendor bid data for evaluation; coordinate evaluation of vendor bids and prepare Board agenda items for recommended vendor awardsOversee and manage the District's position control system; analyze position control system data to ensure accuracy and coordinate with human resources and payroll staff to resolve errors and discrepanciesTroubleshoot issues within the position control system and perform testing of scenarios for possible changes in the system, training, and/or implementation of new procedures; direct, oversee, and coordinate position control system updates, modifications, and technical issues with assigned software representativesOversee and maintain position control system master tables, salary schedules, and work calendars, as well as the position control database for Board-authorized positions, including full-time equivalencies, salary ranges, and budget account numbersReview budget expenditures for assigned programs and inform administrators and program managers of spending levels and budget activity; oversee and approve program funding transfers as assigned; review budget reports to ensure accurate reflection of position information and changes in position dataProduce and compile analysis and reports for negotiation purposes; serve on the District Collective Bargaining TeamSupervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff budget and financial training; process formal and informal grievances and advise staff on matters related to performance and work interactionCommunicate with other administrators, personnel, outside organizations and the community to coordinate activities and programs, resolve issues and conflicts and exchange information; consult with other departments to enhance budget control and purchasing servicesCollaborate with the County Office and software applications vendor regarding problems; upgrade implementationOperate a computer and other office equipment as assigned; drive a vehicle to various sites conduct workAttend and conduct a variety of meetings as assigned; plan and conduct workshops for District employees related to budgets, student body accounting and software applicationsOTHER DUTIES:Perform related duties as assignedKNOWLEDGE AND ABILITIES:KNOWLEDGE OF:Planning, organization and implementation of District budgetsCalifornia School Accounting procedures and account code structure, and its purpose and meaning of each segment/codingBudget administration, preparation and controlAccounting, budget and business functionsFinancial and statistical record-keeping techniquesApplicable Federal, State and local regulations and ordinances relating to assigned areasMethods, techniques and procedures for the acquisition District supplies, services and equipmentPublic Contract CodePrinciples of database managementSpecification and formatting of reports utilizing database softwareMethods and principles relating to the management of position controlPrinciples of computer logic and mathematicsPrinciples of budget development and maintenanceOral and written communication skillsPrinciples and practices of administration, supervision and trainingInterpersonal skills using tact, patience and courtesyOperation of a computer and assigned softwareABILITY TO:Plan, organize, control and direct the purchasing and position control functions of the DistrictPrepare and review bid documents in accordance with rules and regulationsPrepare financial and budget reports required by the State, administration, federal agencies and the Board.Analyze budget and position control data to ensure accuracy of dataAnalyze data systems, identify problems and develop effective solutionsPerform a variety of technical duties related to the processing of position changes and the development of the position budgetRead, interpret and apply technical instructions for computer system operationsRun various system queries to generate budget and position control reportsMake mathematical calculations involving complex math applicationsLearn school district computer personnel/accounting systemsCommunicate effectively both orally and in writingInterpret, apply and explain rules, regulations, policies and proceduresEstablish and maintain cooperative and effective working relationships with othersOperate a computer and assigned office equipmentAnalyze situations accurately and adopt an effective course of actionSupervise the performance of assigned personnelMeet schedules and time linesWork independently with little directionPlan and organize workDirect the maintenance of a variety of reports and files related to assigned activities Education & Experience Requirements: Any combination equivalent to: bachelor's degree in business, economics, accounting, finance or related field and five years increasingly responsible experience in the administration of budgets and/or position control, and budget systems and processes.LICENSES AND OTHER REQUIREMENTS:Valid California driver's license.WORKING CONDITIONS:ENVIRONMENT:Office environment.Driving a vehicle to conduct work.PHYSICAL DEMANDS:Hearing and speaking to exchange information and make presentations.Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials. Selection Process: The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.Applicants invited to advance in this recruitment, theexam and interview dates are currentlyas follows:Oral BoardExaminations -September 5, 2018 & September 6, 2018 Exam Location will be announced in the invite email.Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered.OTHER IMPORTANT INFORMATION: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions.New employees to the district are placed on the first step of the salary schedule. The maximum salary is reached after 5 years of employment.Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified eligibility list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, when less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.
Tue. 08/28/18 4:00 PM Pacific Time


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